Generate an appointment letter with probation, notice period, working hours, leave and confidentiality clauses. Print or save as PDF free.
An appointment letter is the formal employment document an employer issues on or shortly after joining. Unlike the offer letter, which simply proposes the job, it sets out the complete terms of employment — designation, compensation, probation, working hours, leave entitlement, notice period, confidentiality and the grounds on which employment may end.
Several state Shops and Establishments Acts require employers to give employees written particulars of employment, and having a signed appointment letter is standard practice for any organised employer. It also protects both sides in a dispute, because the agreed notice period, probation and salary are recorded rather than remembered.
Company and employee names, designation and department, date of joining, place of posting, compensation, probation period and confirmation terms, working hours and leave entitlement, notice period for both sides, confidentiality and IP terms, and a signature block for both the employer and the employee accepting the terms.
In Indian practice the two overlap heavily. An appointment letter is the common form for regular employees and covers the essential terms. A detailed employment agreement is more usual for senior or specialised roles, where non-compete, equity and longer notice clauses need fuller drafting. Both are enforceable once signed.
Yes, and it often does — many Indian appointment letters give the employer a shorter notice obligation, or the option to pay in lieu of notice, while requiring a longer notice from the employee. Whatever you choose, state both sides explicitly, because ambiguity here is the most frequent cause of exit disputes.
Yes. Because Avani Business OS holds the salary structure, joining date, designation and policy settings for each employee, it can produce the appointment letter from that record and keep a signed copy in the employee document folder alongside their PAN, Aadhaar and other files.
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