GPS check-in, biometric CSV import, shift management, multi-state PT, and PF/ESI payroll sync — India-compliant attendance software for SMBs by Avani Business OS.
Employees punch in from their smartphones and Avani records the GPS coordinates at that moment. You configure an office geo-fence radius — typically 50 to 200 metres around your registered establishment — and any punch outside that boundary is automatically flagged. This eliminates proxy attendance across all your India locations, whether your offices are in Delhi NCR, Pune, Bangalore, or a factory floor in Gujarat. Multiple geo-fence zones can be added for companies with several branches, letting each site enforce its own perimeter independently.
If your establishment already uses a hardware biometric device — ZKTeco, eSSL, Realtime, Matrix, or any brand that exports standard CSV — Avani can consume that file directly. Upload the daily or monthly CSV export from your biometric machine into the Attendance module, and Avani maps it to employee records automatically. This lets you retain your existing hardware investment while gaining cloud-level reporting, payroll sync, and compliance dashboards. Mapping templates for the most common Indian biometric brands are pre-built so setup takes minutes.
Professional Tax slabs differ across every state in India — Maharashtra (up to ₹2,500 per year), Karnataka (₹2,400), Andhra Pradesh and Telangana (₹2,400), Tamil Nadu (₹1,200), and more — and PT is deducted based on gross salary bands that vary state by state. Avani's Attendance module feeds verified present-day counts into the payroll engine, which then applies the correct state-wise PT slab for each employee. If your workforce is distributed across multiple states, each employee's PT is calculated per their work-state profile, keeping you compliant without manual intervention.
Define fixed shifts, rotational shifts, flexible-hour policies, and night shifts — and assign each to departments or individual employees. Avani supports overlapping shift windows, allowing a BPO with 24/7 operations to run three distinct shifts with separate grace periods and overtime rules. Shift swaps and roster changes are requested through the employee app and approved by the manager in one click. All shift changes are logged with timestamps for audit purposes, satisfying Factories Act registers and Shops and Establishments record-keeping obligations.
Indian companies must account for national public holidays, state-specific optional holidays, and company-declared holidays (Diwali, Eid, regional festivals) that differ across offices in different states. Avani ships a pre-loaded IST holiday calendar for the current financial year covering all central government gazetted holidays. You can then add state-specific holidays for each office location, and configure whether a holiday counts as a paid day, compensatory off, or premium overtime day. Holiday mismatches are the single largest source of payroll disputes in India — this module eliminates them.
At the end of each pay cycle, Avani's Attendance module pushes a verified attendance summary — present days, Loss of Pay (LOP) days, late marks, half-days, and overtime hours — directly into the Payroll module. PF is computed at 12% of Basic + DA on actual present days; ESI is deducted at 0.75% employee and 3.25% employer contribution for employees with gross salary up to ₹21,000 per month, as per ESIC norms. LOP deductions are calculated proportionally against monthly salary. No spreadsheet merging, no dual entry — a single source of truth from punch to payslip.
Configure grace periods and penalty rules per shift — for example: 15 minutes grace after shift start, beyond which the employee is marked Late; more than 4 hours absent marks a Half Day; no punch at all is Absent. Overtime is calculated once work hours exceed the shift duration by a configurable threshold (e.g., 30 minutes) and can be capped per week to comply with Factories Act maximum overtime limits. These rules fire automatically every day and populate the attendance exception dashboard, freeing HR teams from the daily task of manually auditing punch records.
Field sales executives, construction site supervisors, healthcare workers, and WFH employees all punch attendance through the same Avani mobile app on Android or iOS. For field staff, the app captures GPS coordinates and photo evidence at punch time. For WFH employees, the geo-fence can be relaxed or replaced with an IP-based check-in policy. Offline punches are queued locally and synced to the cloud when connectivity is restored — ensuring even teams in areas with patchy mobile networks get accurate attendance records.
Attendance software in India is a cloud-based platform that records, processes, and reports employee working hours — handling GPS check-ins, biometric CSV imports, leave integration, and payroll sync — all within Indian compliance requirements such as PF, ESI, multi-state Professional Tax, and Shops & Establishments Act registers. Unlike a standalone biometric machine that only captures fingerprint punches and stores data locally, cloud attendance software like Avani Business OS connects attendance data to payroll, leave balances, and statutory filings in real time, eliminating double entry and reducing payroll errors to near zero.
Each employee in Avani is assigned a work-state, and the payroll engine applies the correct Professional Tax slab for that state. For example, Maharashtra deducts ₹200/month for gross salary above ₹10,000, Karnataka applies ₹200/month above ₹15,000, and Tamil Nadu caps PT at ₹1,200/year. When attendance data feeds into payroll, PT is computed per state per employee automatically — companies with branches in five states get five sets of correct PT deductions without any manual configuration beyond the initial state assignment.
Yes. Avani supports biometric CSV import from all major Indian biometric device brands that export standard timestamp-based logs. You export the CSV from your device's software (daily or monthly), upload it to the Avani portal, and the system maps each record to the corresponding employee profile. This hybrid approach lets companies keep their hardware while gaining cloud dashboards, leave integration, and payroll sync. Mapping templates for ZKTeco, eSSL, and Realtime device formats are pre-configured.
When an employee taps Punch In on the Avani mobile app, the device captures GPS coordinates at that exact moment. Avani compares those coordinates against the geo-fence polygon you defined for the office — if the employee is outside the allowed radius, the punch is marked as Out of Range and the manager is notified instantly. Because GPS coordinates cannot be faked at the app level on managed or MDM-enrolled devices, and because each punch is tied to a specific device ID and employee account, proxy attendance becomes practically impossible without admin-level intervention.
The Avani Attendance module generates a verified pay-period summary that includes exact present days, Loss of Pay (LOP) days, and overtime hours. This summary is consumed by the Payroll module, which calculates PF at 12% of Basic + DA (employee share), ESI at 0.75% employee contribution for employees with gross salary up to ₹21,000 per month as per the current ESIC wage ceiling, and PT per work-state slab. Because attendance and payroll share the same database, there is no import/export step and no risk of mismatches between HR and Finance figures.
Yes. Avani ships a pre-populated IST holiday calendar covering all central government gazetted holidays for the financial year. Admins can then add state-specific optional holidays — for example, additional Gujarat or Maharashtra regional holidays — and company-declared holidays like Diwali or local festivals, per office location. Each holiday is tagged as Paid, Compensatory Off eligible, or Premium Overtime, ensuring correct payroll treatment regardless of whether the employee works on that day.
Avani generates monthly attendance registers in formats aligned with the requirements of the Factories Act 1948 (Form 12 muster roll), Shops and Establishments Acts of major states, and the Contract Labour (Regulation and Abolition) Act for companies using contract workers. Reports are timestamped in IST, can be filtered by department, location, or employee, and exported as PDF or Excel. These are the documents typically requested during labour department inspections or PF/ESIC audits.
Avani lets you set a daily overtime threshold (e.g., work beyond 8 hours or 9 hours per shift) and a weekly cap (e.g., 48 hours of OT per quarter as permitted under the Factories Act for adult workers). Overtime hours are automatically flagged on the exception dashboard and can be paid at the configured rate — usually 1.5x or 2x the hourly wage as required by state Factories Act rules. All OT records are logged with start and end times for inspector audit readiness.
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