Manage the full employee lifecycle — attendance, leave, payroll with PF/ESI/TDS, KPI performance, and engagement. Built for Indian SMBs. Try Avani Business OS free.
Avani Business OS maintains a single source of truth for every employee from the day they join to the day they leave. Store personal details, PAN card, Aadhaar, bank account for salary transfer, educational qualifications, employment history, designation, department, date of joining, and employment type — all in one centralised digital record. When a new hire joins, HR creates their profile in minutes and the system automatically provisions access, assigns a salary structure, and adds them to the correct attendance and leave policy. At separation, the full-and-final settlement module calculates outstanding leave encashment, gratuity eligibility, and pending reimbursements so the exit process is clean and compliant.
Accurate attendance is the foundation of fair payroll. Avani tracks daily attendance through GPS geo-fenced punch-in so there is no proxy attendance, no manual marking, and no disputes at month end. Define shifts — general, morning, night, or rotational — and set grace periods, late-mark rules, and overtime multipliers per department. The system auto-marks late arrivals, half-days, early departures, and absences in IST, and these records flow directly into the monthly payroll run. For field employees, sales reps, and delivery staff, the mobile punch captures their live location so managers know exactly where the team is throughout the day.
Configure leave policies that match your company rules and the applicable Shops and Establishments Act in your state. Define Casual Leave, Sick Leave, Earned Leave, Maternity Leave under the Maternity Benefit Act (26 weeks for the first two deliveries), Paternity Leave, and compensatory offs — all with separate accrual rules, carry-forward caps, and encashment logic. Employees apply for leave through the mobile app; their manager approves or rejects with one tap and a comment. Approved leave is automatically deducted as paid leave or Loss of Pay in the payroll run, and leave balances are always up to date on the employee self-service portal.
People management is incomplete without accurate, compliant payroll. Avani computes monthly salaries with all Indian statutory deductions built in: Employee PF at 12% of basic wages, employer PF split into EPF 3.67% and EPS 8.33%, ESI at 0.75% employee plus 3.25% employer for all employees earning gross wages up to ₹21,000 per month, Professional Tax per state slab (Maharashtra up to ₹2,500 per year, Karnataka up to ₹2,400 per year), and TDS under Section 192 of the Income Tax Act based on declared investments and applicable tax regime. The EPFO ECR file, ESIC contribution statement, and PT challans are generated automatically after every payroll run.
Avani's KPI module lets HR and team managers set measurable performance targets for every employee at the start of each quarter or year. Track quantitative KPIs — sales revenue, leads converted, projects delivered, calls made — and qualitative goals like client satisfaction or process improvements. Managers review progress mid-cycle and assign scores at the end of the review period. The performance history is stored against the employee record so appraisal cycles, increment decisions, and promotion justifications are all backed by data rather than subjective memory. Indian SMBs use this to run structured appraisals without investing in a separate performance management tool.
Engaged employees stay longer and perform better. Avani includes company-wide announcements so HR and leadership can broadcast policy updates, holiday declarations, team wins, and motivational messages to every employee the moment they log in — no dependency on WhatsApp forwards or notice boards. The monthly rankings module automatically surfaces top performers by KPI scores, attendance consistency, and task completion, giving deserving employees visible recognition without HR manually compiling lists. For Indian SMBs managing dispersed teams across departments and branches, this built-in engagement layer replaces a separate intranet or recognition tool.
First impressions matter. Avani streamlines new employee onboarding by digitising the entire process — offer letter issuance, joining kit, document collection (PAN, Aadhaar, educational certificates, bank passbook), and IT access provisioning are managed from one checklist. Documents are encrypted and access-controlled so only authorised HR managers can view sensitive records. The system alerts HR before probation completion deadlines, contract renewal dates, and document expiry so nothing falls through the cracks. For PF registration, ESIC registration, and labour welfare fund submissions, all KYC documents are always at hand and instantly retrievable.
People decisions backed by data are better decisions. Avani's HR analytics dashboard gives leadership a live view of total headcount by department, monthly attrition rate, average tenure, cost-per-employee (salary plus PF plus ESI plus PT), leave utilisation trends, and attendance patterns across teams. Filter by department, location, or employment type to identify patterns — a department with rising attrition, a team with chronic attendance issues, or a salary band that is below market. Indian SMBs use these insights for workforce planning, budget forecasting, and presenting HR metrics to investors and auditors without building custom Excel reports.
People management software is a comprehensive HR platform that manages the full employee lifecycle — from recruitment and onboarding through day-to-day attendance, leave, and payroll to performance reviews and eventual offboarding. Avani Business OS is a people management system built for Indian SMBs that covers employee records, GPS attendance, leave policies, payroll with auto PF at 12%, ESI for employees earning up to ₹21,000 gross, TDS under Section 192, Professional Tax by state, KPI-based performance management, and employee engagement tools, all in one unified platform.
When a new hire joins, HR creates their profile in Avani, issues the offer letter, collects onboarding documents (PAN, Aadhaar, bank details), and assigns them to a salary structure, shift, and leave policy — all in one place. During their tenure the system tracks attendance, processes monthly payroll, records performance KPIs, and stores all HR transactions. When they resign or are separated, the full-and-final settlement module calculates outstanding leave encashment (as per the applicable Shops and Establishments Act), gratuity eligibility (under the Payment of Gratuity Act 1972 after five years of service), and any pending reimbursements, ensuring a compliant and clean exit.
Avani's payroll module covers all major Indian statutory deductions: Employee Provident Fund at 12% of basic wages with employer contribution split into EPF (3.67%) and EPS (8.33%); ESIC at 0.75% employee and 3.25% employer for gross wages up to ₹21,000 per month; Professional Tax as per state-specific slabs for Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Telangana, Tamil Nadu, and Gujarat; and TDS under Section 192 of the Income Tax Act based on projected annual income and investment declarations. The EPFO ECR file and ESIC contribution statement are auto-generated after each payroll run for portal upload.
HR and team managers set quantitative and qualitative KPI targets for each employee at the start of a review period — quarter or year. Targets can include sales revenue, leads converted, projects delivered, attendance consistency, or custom department-specific metrics. Managers update progress notes mid-cycle and assign final scores at review time. The performance history accumulates on the employee profile so each appraisal cycle is backed by objective data. This eliminates the common Indian SMB problem of appraisals being based entirely on recency bias or the manager's subjective impression.
Yes. Avani supports multi-location setups where each office or branch has its own geo-fence for GPS attendance. Employees are assigned to their primary location, and attendance is verified against that location's co-ordinates. Leave policies, shift configurations, and Professional Tax applicability are set per location so a branch in Maharashtra and a branch in Karnataka each compute PT correctly. The HR analytics dashboard aggregates headcount and cost data across all locations in a single view for leadership.
The Avani self-service portal lets employees independently access their attendance records, leave balances and history, salary slips for any past month, personal profile and bank details, and tax declarations for TDS computation. They can submit leave applications, update investment declarations (for Section 192 TDS), and view company announcements — all without contacting HR. For a typical 50-person SMB this eliminates 30-50 routine HR queries every month and frees HR managers to focus on strategic people work rather than document and information requests.
Avani supports unlimited custom leave types — Casual Leave, Sick Leave, Earned/Privileged Leave, Maternity Leave (26 weeks for the first two deliveries as per the Maternity Benefit (Amendment) Act 2017), Paternity Leave, Bereavement Leave, and Compensatory Off. Each type has independent accrual frequency (monthly, annual, or bulk grant), carry-forward cap, encashment eligibility, and minimum notice requirement rules. The system enforces these rules automatically so HR does not need to manually validate each leave request against the policy.
People management software and HRMS (Human Resource Management System) refer to the same category of tool, though 'people management' emphasises the human and developmental aspects — lifecycle records, performance, culture, and engagement — while 'HRMS' often highlights transactional functions like attendance and payroll. Avani Business OS is both: it covers the full transactional HR stack (attendance, leave, payroll, statutory compliance) and the strategic people stack (onboarding, performance KPIs, engagement, HR analytics) in one platform designed specifically for Indian SMBs.
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