Manage shift attendance with GPS, run payroll with auto PF/ESI/PT, handle leave, and maintain digital staff records — built for Indian shops, clinics, and factories.
Maintain a complete digital record for every staff member — permanent employees, part-time helpers, contractual workers, and interns — all in one place. Store PAN card, Aadhaar, bank account (for salary transfer), emergency contact, designation, department, date of joining, and employment type. For shops, clinics, and small factories this replaces the physical register entirely and keeps you ready for labour inspector audits under the Shops and Establishments Act.
Built for businesses with shift staff — general shift, morning shift, night shift, and rotational rosters. Define shift start and end times, grace periods, and overtime rules per department. Staff punch in from their smartphones using GPS geo-fencing so there is no proxy attendance. Late marks, half-days, and absences are auto-calculated in IST and flow directly into monthly payroll — no manual tally at the end of the month.
Run accurate payroll for your entire staff in minutes. Employee PF is deducted at 12% of basic wages; employer contributes 12% (3.67% EPF + 8.33% EPS). ESI applies at 0.75% employee + 3.25% employer for all staff earning gross wages up to ₹21,000 per month. Professional Tax is auto-calculated based on each staff member's state — Maharashtra, Karnataka, West Bengal, Tamil Nadu, and others. The EPFO ECR file is generated and ready for portal upload by the 15th of every month.
Configure leave policies specific to your business type — Casual Leave, Sick Leave, Earned Leave, and Weekly Off as per the applicable Shops and Establishments Act in your state. Staff apply for leave through the mobile app; managers approve or reject with one tap. Approved leave is automatically deducted from the monthly payroll as LOP or paid leave. Carry-forward and encashment rules are enforced automatically at the end of the leave year.
Store joining letters, identity documents (PAN, Aadhaar), educational certificates, bank passbook copies, and increment letters for every staff member. Documents are encrypted and access-controlled — only HR managers can view sensitive records. This makes PF registration, ESIC registration, and labour welfare fund submissions faster because all KYC documents are always at hand. Avani alerts you before contract end dates and probation completion deadlines.
Indian shops, clinics, and small factories face compliance requirements from multiple authorities — EPFO, ESIC, state labour boards, and the Professional Tax department. Avani handles all of them: monthly ECR for EPFO, monthly contribution statement for ESIC, state-wise PT challans, and attendance registers in muster roll format for Factories Act and Shops and Establishments Act inspections. No separate compliance software needed.
Not all staff sit at desks. Avani's mobile app lets counter staff at retail outlets, delivery personnel, and clinic assistants punch in from their phones wherever they are. GPS co-ordinates are recorded at each punch so managers can verify location. The app also shows pending leave balances, upcoming shifts, and recent payslips — reducing the number of calls staff make to HR every month.
Generate professional salary slips for all staff members with one click at the end of each month. Each slip shows earnings (basic, HRA, allowances), deductions (PF, ESI, PT, TDS, advance recovery, LOP), and net take-home. Staff can download their slip from the self-service portal without contacting HR. The bulk bank disbursement file is exported in NEFT format compatible with HDFC, ICICI, SBI, Axis, and Kotak corporate banking portals.
Staff management software is a digital platform that centralises employee records, tracks daily attendance (including shift-based and hourly staff), processes monthly payroll with statutory deductions, and manages leave for businesses with non-desk workforces. Avani Business OS is a staff management system built specifically for Indian SMBs — shops, clinics, factories, and service businesses — that handles PF at 12%, ESI for employees earning up to ₹21,000 gross, Professional Tax by state, and TDS under Section 192, all in one place.
In Avani, you define one or more shifts (e.g., 9 AM–6 PM general, 6 PM–2 AM night shift) and assign staff to their respective shifts. Each staff member punches in and out via the mobile app; the GPS co-ordinates are checked against your configured geo-fence. The system automatically calculates whether a punch is on time, late, a half-day, or absent based on the shift rules you set. All records are stored in IST and exported as attendance registers compliant with the Factories Act and Shops and Establishments Act.
Under the Employees' Provident Funds and Miscellaneous Provisions Act 1952, PF registration is mandatory for establishments with 20 or more employees. However, many small businesses with fewer than 20 employees voluntarily register or are covered if they fall under notified industries. Avani supports both scenarios — mandatory and voluntary PF — and calculates the correct contributions (employee 12% + employer 12% of basic wages) regardless of headcount.
Professional Tax is levied in Maharashtra (up to ₹2,500 per year), Karnataka (up to ₹2,400 per year), West Bengal, Andhra Pradesh, Telangana, Tamil Nadu, and Gujarat. States like Delhi, Uttar Pradesh, Rajasthan, and Haryana do not have PT. In Avani, each staff member's work location determines which PT slab applies. The correct monthly deduction is calculated automatically, and PT challan amounts are reported for each state separately.
Yes. Avani supports multiple employment types — permanent employees, fixed-term contract workers, part-time staff, daily wage workers, and interns — under a single account. Each type can have a different salary structure, different leave entitlement, and different PF/ESI applicability. Contractual staff under the Contract Labour (Regulation and Abolition) Act 1970 can be tracked separately for compliance reporting.
LOP is calculated as (monthly salary ÷ number of working days in the month) × number of LOP days. Working days exclude weekly offs and declared holidays. In Avani, the attendance module knows your holiday calendar so the LOP calculation is always exact — not a rough estimate. The LOP amount is automatically deducted in the payroll run, and the salary slip shows the deduction clearly.
Yes. After each monthly payroll run, Avani generates the Electronic Challan-cum-Return (ECR) file in the exact format required by the EPFO Unified Portal. The file includes each employee's UAN, PF wages, employee contribution (12%), and employer contribution split into EPF (3.67%) and EPS (8.33%). You upload the file directly on the EPFO portal, make the payment via net banking, and you are done — the EPFO filing deadline is the 15th of every month.
Each staff member can log into the Avani self-service portal (web or mobile) to view their attendance for any month, check their leave balance and leave history, download salary slips for any past month, see their personal profile and bank details, and submit leave applications. This eliminates the most common staff queries to HR — 'send me my salary slip' and 'how many leaves do I have left' — and gives staff visibility without HR manually responding to each request.
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